Tips for Working with a Colleague with ADHD

Working with a Colleague with ADHD requires understanding, flexibility, and effective communication. ADHD can present challenges with attention, organization, and time management, but with the right support, colleagues with ADHD can thrive in the workplace. Here are practical strategies for creating a productive and positive work environment.

1. Foster Clear and Open Communication

• Provide clear instructions: Break tasks into smaller, manageable steps and provide concise, direct instructions.
• Use multiple communication channels: Follow up verbal instructions with written summaries (e.g., emails, task lists) to reinforce expectations.
• Encourage regular check-ins: Schedule brief meetings to discuss progress, clarify tasks, and address challenges.

2. Create a Structured Work Environment

• Establish routines: Predictability helps colleagues with ADHD stay focused. Encourage consistent schedules and workflows.
• Use visual organization tools: Encourage the use of calendars, task lists, and project management software to help with time management.
• Set clear deadlines: Colleagues with ADHD may struggle with time perception, so providing reminders and interim deadlines can keep projects on track.

3. Offer Flexibility and Accommodations

• Allow movement breaks: Short breaks can improve focus and reduce restlessness.
• Provide noise reduction options: Consider noise-canceling headphones or quiet workspaces to minimize distractions.
• Permit flexible work arrangements: If possible, offer remote work or flexible hours to accommodate productivity patterns.

4. Support Time Management and Organization

• Encourage time-blocking techniques: Suggest using timers or alarms to break work into focused intervals, such as the Pomodoro Technique.
• Help prioritize tasks: Colleagues with ADHD may struggle to determine what’s most urgent. Assist them in setting priorities and deadlines.
• Use accountability strategies: Encourage checklists, daily planning, and accountability partners to keep them on track.

5. Promote Strengths and Leverage Skills

• Recognize creative thinking: Many people with ADHD excel in innovation and problem-solving. Assign tasks that leverage these strengths.
• Encourage dynamic work: Roles that include variety, collaboration, and hands-on tasks can help maintain engagement.
• Provide opportunities for growth: Colleagues with ADHD often thrive when they are challenged and given opportunities to learn new skills.

6. Offer Constructive Feedback and Support

• Be patient and understanding: Avoid punitive measures for behaviours associated with ADHD. Instead, offer guidance and encouragement.
• Provide positive reinforcement: Recognizing accomplishments can boost confidence and motivation.
• Frame feedback constructively: Instead of criticizing disorganization, suggest specific ways to improve task management.

7. Encourage Self-Management Techniques

• Promote mindfulness and stress management: Encourage practices like deep breathing, meditation, or exercise to help with focus and emotional regulation.
• Support professional development: Encourage attending ADHD coaching, workshops, or therapy for additional strategies.

By creating a supportive environment tailored to their needs, you can empower colleagues with ADHD to maximize their strengths and contribute effectively to your team.

Shannon Wood, Managing Director S8 Expert Recruitment Solutions. I have nearly 20 years recruitment experience specialising in the animal health industry across the ANZ region. Areas of expertise include sales and marketing, technical roles (Quality Assurance, Quality Control & Regulatory Affairs) and operational & financial positions. I work extensively in the veterinary, ruminant, monogastric, aquaculture and the pet specialty industries.